|Development & Marketing Assistant
|Development Manager/Director of Marketing & Communications
|April 23, 2021
Job Summary and Key Objectives:
The Development & Marketing Assistant performs a vital role in facilitating the smooth operation of the Development and Marketing departments by working closely with all members of the team to facilitate marketing coordination, donor research and reporting, and project coordination in a variety of areas.
The Assistant serves as a project coordinator for various development activities and coordinates administrative projects for development and marketing team members. The Development & Marketing Assistant interacts daily with museum staff and donors, Board members, and other important members of our museum community. This role is responsible for extensive tracking, organizing, and documenting of development-related information and communications.
Key Responsibilities and Tasks:
- Provide administrative assistance to the Development Manager and Director of Marketing & Communications.
- Provide project and event support as needed.
- Enter data, process and acknowledge all gifts, memberships, grants, special event and program sponsorships, event tickets, auction donations and purchases and in-kind donations, etc. in accurate and timely fashion.
- Process check copies and gift entries (For Finance and Development).
- Data check, track and acknowledge new and renewed memberships.
- Prepare membership acknowledgment letters for mailing.
- Assist in processing event registrations and gifts such as auction items and third-party event sales as needed.
- Assemble materials and packets for meetings and cultivation.
- Draft and publish minor website updates in collaboration with the marketing department.
- Assist with email marketing calendar, drafts and distribution.
- Report monthly membership and membership group totals.
- Maintain development database to high standard of accuracy.
- Ensure consistency and accuracy of data entry.
- Maintain and update email records and mailing lists; provide to staff as needed.
- Apply appropriate database constituency coding and segmentation needed for marketing and development
- Remove old/duplicate records.
- Manage joint administrative tasks between the Development and Marketing Departments.
- Keep the marketing department informed about any potential press opportunities for fundraising and/or donations.
- Assist Director of Events as needed:
- Respond to inquiries from various wedding websites
- Assist in researching other Savannah organizations’ event schedules to avoid conflict
- Assist in event preparation which may include invitation assembly, printing materials, draping linen, distributing programs, etc.
- Assist in writing auction lot descriptions
- Provide onsite management of outside facility rentals
Skills and Attributes:
- Superior writing skills
Superior data entry skills.
Able to work a flexible schedule including, evenings, weekends, and holidays.
- A bachelor’s degree required in a professionally appropriate field
- Two to three years of prior administrative/communications work experience at a senior level
- Able to schedule and complete multiple short term and long term tasks within deadlines
- Proactive work ethic: able to initiate and coordinate detailed work with colleagues
- Professional and mature working style and ethical standards
- Excellent interpersonal skills and ability to work successfully with a broad range of people
- Ability to perform various functions such as standing, sitting, walking across uneven surfaces, climbing stairs, lifting, seeing in varying light conditions, and participating in some physical activities.
SALARY AND BENEFITS:
Telfair Museums offers a competitive salary and excellent benefits.
Please provide the following as part of your application:
Complete resume, references, and including salary expectations.
A cover letter addressing both your interest in Telfair Museums and your qualifications for this position.
Indicate “Development & Marketing Assistant” on the subject line of the email or in the body of the cover letter
Applications in electronic format preferred, and accepted at firstname.lastname@example.org.
Mailed applications: Telfair Museums, Attn: HR, PO Box 10081, Savannah, GA 31412.
Telfair Museums offers compelling expressions of visual culture — embracing three unique buildings and three distinct collections that bridge three centuries of art and architecture. The museum develops awareness, understanding, and appreciation of the arts and serves as a dynamic cultural center connecting people of all ages and backgrounds.
Telfair Museums is the oldest public art museum in the South, founded in 1883 through the bequest of prominent local philanthropist Mary Telfair, who left her home and its furnishings to the Georgia Historical Society to be opened as a museum. Today, Telfair Museums consists of three unique buildings: Telfair Academy and the Owens-Thomas House & Slave Quarters, two National Historic Landmark sites built in the early 19th century, and the contemporary Jepson Center for the Arts.
Designed in the Regency style by English architect William Jay, the Telfair Academy houses 19th- and 20th-century American and European art, including paintings, works on paper, sculpture, and decorative arts. Highlights include fine examples of American Impressionism and Ashcan School Realism, with major paintings by Childe Hassam, Frederick Frieseke, Gari Melchers, Robert Henri, George Bellows, and George Luks. The Telfair Academy is also home to Sylvia Shaw Judson’s iconic Bird Girl statue, made famous in the Jack Leigh photograph on the dust jacket of Midnight in the Garden of Good and Evil.
The Owens-Thomas House & Slave Quarters is considered one of the finest examples of English Regency architecture in the country. In addition to the historic house museum and decorative art ranging from the late 18th to the early 19th century, the site includes rare intact urban slave quarters and a lovely parterre garden. The site underwent an award-winning reinterpretation in 2018, providing audiences with a broader understanding of how slavery impacted urban life in and beyond the home.
The Jepson Center, designed by acclaimed architect Moshe Safdie, is devoted to temporary exhibitions and today’s art and home to the Telfair’s Kirk Varnedoe Collection, a cornerstone of the museum’s contemporary holdings. The collection features works on paper by some of the most pivotal artists of the past 50 years, including Jasper Johns, Chuck Close, Roy Lichtenstein, Jeff Koons, Robert Rauschenberg, Frank Stella, and Richard Avedon. Other contemporary artists include Carrie Mae Weems, Helen Levitt, Sam Gilliam, James Brooks, and many notable Georgia artists.
Telfair Museums’ permanent collection of paintings, works on paper, photography, sculpture, and decorative arts contains over 4,500 objects from America, Europe, and Asia, dating primarily from the 18th to 20th centuries. Telfair provides a range of educational initiatives, including youth and family programming, school tour programs, preplanned field trips for Savannah-Chatham County Public Schools fourth and eighth graders, youth classes, and summer camps. Telfair offers adults a variety of virtual and onground classes and workshops, ranging from drawing and painting classes with established local artists to workshops related to current exhibitions and exhibition opening lectures. Telfair (www.telfair.org) welcomes approximately 225,000 visitors each year.