Accounting Associate — Accounts Payable

Interested applicants should send a completed application, résumé/CV, and contact information for three professional references. Submit all documents to the attention of Mary Nestor-Harper, Human Resources Director, at


Download Telfair Museums Job Application
Download Telfair Museums Job Application Addendum




Position: Accounting Associate — Accounts Payable
Date Written: 07/28/2017
Reports to: CFO
Job Classification: Full-Time/Non-exempt


Job Summary and Key Objectives:

The Accounting Associate/Accounts Payable is responsible for processing and reporting all invoices, preparing spreadsheets, petty cash and inventory for the three museum sites. Occasional night and weekend work is required during museum special events to provide accounting/payment support.


Key Responsibilities and Tasks

  • Sort, open and distribute up to 150 invoices per week.
  • Code and enter invoices for payables in Sage
  • Reconcile monthly credit card account bills; match receipts, and maintain files
  • Generate and process weekly check runs and obtain required signatures (some offsite)
  • Make copies of checks and match with invoice, and file appropriately
  • Order all office supplies for the Telfair Academy
  • Prepare Development deposits daily and make copies; notify security and distribute receipts
  • Maintain accurate accounting files for all A/P processes
  • Make inventory adjustments at end of the month for three sites
  • Assist CFO in secretarial and administrative functions
  • Prepare Job Reports for Departments
  • Manage all online A/P vendor accounts
  • Manage equipment leasing
  • Manage Home Depot and Lowes accounts
  • Enter daily revenue reports into Peachtree from all locations
  • Invoice tour companies on a monthly basis
  • Other duties as assigned


Minimum Qualifications and Education:

  • High School diploma or equivalent; bachelor’s degree or two-year certificate in accounting, bookkeeping or related subject preferred.
  • One year of experience in accounting, bookkeeping, office management, banking or related field preferred.
  • Proficient in Microsoft Office (Word, Excel, Outlook), Sage, (formerly Peachtree) or other accounting software.
  • Self-starter, detail-oriented, sense of urgency to complete tasks accurately and on schedule.
  • Excellent oral and written communications skills.
  • Ability to work with all levels of the organization.
  • Excellent record keeping, follow-up and organizational skills.


Physical Requirements:

  • Job requires sitting at a desk for extended periods; standing, bending, lifting (20 lbs.), climbing stairs.
  • Occasionally required to drive to off-site locations to obtain check signatures.
  • Occasionally required to attend after-hours events, sitting, standing and operating credit card machines


Submit Completed Applications and resume To:
Human Resources Manager
Telfair Museums
P.O.Box 10081
Savannah, GA 31412

In keeping with best practices, Telfair Museums does not accept unsolicited resumes or applications. When you apply, your application/resume will be carefully reviewed in terms of the requirements for the position. Applicants identified as the most qualified will be contacted by the department manager for an interview. If you are not notified by the department manager, you will know we have selected another candidate for the position. Please continue to visit our website for an up-to-date list of employment opportunities.